FINANCE AND BUDGET ASSISTANT

Responsibilities

BUDGET: ？ May act as Officer on behalf of and in the absence of programme managers at office outside of headquarters. ？ Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions. ？Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. ？Assists managers in the elaboration of resource requirements for budget submissions. ？ Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. ？ Monitors expenditures and compares with approved budget; prepares adjustments as necessary. ？ Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds. ？ Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. ？ Monitors integrity of various financial databases. ？ Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. ？ Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. ？ Periodic reconciliation of accounts (UMOJA system). GENERAL: ？ Keeping up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. ？ Drafting or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. ？ Maintaining and keep up-to-date files. ？ May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility. ？ Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. ？ Assists with visualizations and updating information material such as web pages or brochures. ？ Performs other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent.

Job - Specific Qualification

Supplementary training in Administration, Finance, Budget, Accounting or related fields is required.

Work Experience

A minimum of (7) seven years of progressively responsible work experience in finance and accounting is required. The minimum years of relevant experience is reduced to two (2) for candidates who possess a first-level university degree or higher. Work experience with an international organization and/or with Global Fund Secretariats/Boards is desirable. Work experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar tool is desirable. Experience with Global Environment Facility (GEF) financial management is desirable. Experience with data analysis, reconciliations and reporting is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.